Transcript for Cash Management

Features

Introducing a comprehensive and integrated approach to cash management that's more powerful, more convenient, and more secure. Introducing Cash Management . You'll find easy-to-use interfaces to unify your experience across multiple devices, whether you're at the office, the airport, or anywhere in between. User Entitlements let you set roles, grant permissions, and authorize accounts specific to employees. Transfers that make it easy to move funds between accounts. Payment solutions that include ACH, wire, and checks. And custom dashboards for each user, placing the most important information up front, where it belongs. Cash Management -- powerful, convenient, and more secure.

Secure Login

Logging into your accounts is simple and very secure. In fact, every time you log in, we use strong multi-layer security that confirms your credentials, along with the device you're using. This strong approach to security provides simple access to your accounts while offering powerful protection against online fraud. To log in, simply visit our website. Then confirm it's us by checking our certificate. If everything looks okay, Enter your Access ID and password, then Submit. To securely log in.

A Quick Tour

If you're looking for a powerful, convenient, secure cash management system in the office, or on the go, then take a closer look at Cash Management . Once logged in, take a look at the home page and you'll see a snapshot of your current position. It offers a quick at-a-glance view of your accounts. Quickly approve transactions, then transfer money right from here. Accounts groups your accounts by category. and includes the totals for each group. Selecting an account displays its details including its transaction history. Payments & Transfers offers a variety of options for moving money. Easily transfer money internally between accounts. Initiate ACH batch transactions. Quickly wire money to other institutions. With checks & Deposits, you can request stop payments. Administrators have access to powerful administrative tools. They can create and manage employees, grant access privileges, and add granular permissions for moving money. You'll find your alerts along with your profile information, including password and email address. When finished, we recommend securely logging off, ending your session. Cash Management -- Powerful, convenient, secure cash management.

Home

If you're looking for convenience, then welcome home. No matter what your role is in the company, your Home page places your most important information right up front where it belongs. At a glance, you’ll see your favorite account balances. You can select which accounts are displayed, view all accounts, and view an account's recent activity. With Payments & Transfers, you can also review and approve transactions quickly and easily. Then review your issued transactions, including both pending and scheduled items. And if you have permission, make changes or delete them. Home also lets you make quick payments and transfers. Depending on your permissions, you'll have access to Internal Transfers, ACH batch transfers, and wire transfers.

Accounts

Accounts is home to your various accounts along with all of their associated details, The accounts are grouped by category, for example, Assets and Liabilities. And each category includes the group's total balance. Selecting an account displays its Details, along with links to view the account's associated documents, for example, eStatements. You can also download your account activity to your desktop. Details displays the account's balance information, activity, and if applicable, its interest details. Below you'll find the account's transaction history, which includes both pending and posted items. If a transaction includes a check icon, you can view both the front and back of the item. To search for specific transactions, simply enter the criteria you're looking for to filter the list. To view the details for another account, simply select it from the dropdown.

Documents

Documents is where you'll find important files associated with your accounts. For example, if you've enrolled for electronic statements, you'll find your statements here. Notice the account we were previously viewing is selected. Choose your document type and the date range you want to view, then submit to view a list of available documents. Select a document to open it. You can view, print, or download the files as needed.

Payments & Transfers

Payments and Transfers is your central hub for moving money, offering a variety of powerful options. Internal lets you easily transfer money internally between your accounts with us, including repeating transfers that occur on a regular basis. ACH opens a powerful set of tools for creating and managing all your ACH payments. You can quickly review recent activity and create new batches, add templates and manage employee access, create templates that simplify the import process, and preview incoming ACH transactions. Wire offers similar tools for initiating wire transfers. Just like ACH, you can make inquiries, make changes, delete wires, and import templates.

Internal Transfers

Internal Transfers is where you move money internally between your accounts with us. For example, from an authorized checking account to an authorized savings account. If your company has an eligible loan account with us and you have access privileges, you can also make loan payments. Just tell us how you'd like to apply your payment. Once you've selected the accounts, select a transfer date and, if you'd like the transfer to repeat, tell us how often and when the transfer should end. Next, enter the amount and, if you'd like, a description. Then preview your transfer. If everything looks correct, submit it. That's it. You'll see your new transfer added to your issued transfers, including its date, frequency, and status. You can edit and delete transfers that have not yet processed. And if your transfer requires an approval, an approval notification is sent.

Internal Batch Transfers

With batch transfers, you can save time by issuing multiple transfers in a single batch. Simply enter the information for your first transfer. Then, when ready, select Add to Batch to add your transfer to the batch transfer list. Once added, you can add your next transfer. Select the From account, the To account, the transfer date, amount, and description. Then, add your second transfer to the batch. You can continue adding transfers as needed, or if all the transfers you intend on issuing have been added, submit your batch. That's it! You'll see a confirmation next to each transfer in the list, along with the transfer's reference number.

ACH Transfers

Selecting ACH from the menu opens a powerful set of tools for creating and managing all your ACH payments. You can quickly review recent activity and create new batches, add templates and manage employee access, create templates that simplify the import process, and preview incoming ACH transactions. Activity displays your recent ACH Batch transactions, including saved batches and batches that have processed. To view more, simply scroll through the list or use the search fields to filter your list. Report allows you to download a report as either a PDF or comma separated values for the activity currently displayed, filtered by file info, batch info, or transactions. Select lets you select the individual files you'd like to include in your report. From the Activity tab, authorized users can also create new payments, create new collections, and import files. Templates is where you manage the batch transfers that are used on a regular basis. It also offers powerful administrative tools for managing employee access to specific batches as well as the information that's stored within them. Then, make edits or delete them. Once approved, use the template to send future batches. File Import Templates let you create templates you can use to import batch transactions from your accounting software, including both NACHA and Non-NACHA formatted files. From the File Import Templates option, authorized users can also import files and create new file import templates. Finally, Incoming displays a list of your incoming ACH transactions grouped by account. Selecting an item will display its details, including its addenda information.

Wire Transfers

The Wire option is a great tool for securely sending and receiving money, directly from an account at one financial institution to an account at another, in just a matter of minutes. It’s an essential tool for making payments on tight deadlines. Similar to ACH, Authorized users can easily make inquiries and changes to previously created Wire transfers. Add new transfers using simple, pre-defined types. Then conveniently re-use them to initiate future transfers. You can delete transfers that are no longer useful, or if it's recurring, simply cancel the next processing date. Review allows authorized users to approve transfers prior to processing. You can also easily import transfers from your accounting software. Wire Transfer Templates saves time by permitting you to initiate transactions without re-entering the basic instructions each time a wire is sent. Review Wire Transfer Template offers authorized administrators the ability to approve templates created by employees prior to offering access to use them. Multiple Wire Transfers let you send several different wires from a single origination screen. This saves time when setting up routine payments made on a regular basis. Based on your selected option, the search fields on the right help you refine or filter the wire transfers that you are working with.

Getting Started

Activity

Activity offers an at-a-glance view of your recent ACH Batch transactions. Statuses include cancelled, processed, saved, pending approval, disapproved, and a variety of other statuses. Selecting the triangle displays the batch's summary. Actions displayed on the right will vary depending on the batch's status, as well as your permissions. Saved batches can be copied, edited, or deleted. Selecting a batch opens a preview. To search for a specific transfer, simply filter the results displayed by establishing specific criteria, such as date, type, amount, reference number, and status. When ready, selecting Search will update the list. Report lets you build a custom report for the transfers displayed, then refine your report to include only certain batches, along with the type of information that's included. Current formats to download include both PDF and Comma Separated Values. When ready, download your report or simply cancel to close the window. From the Activity tab, authorized users can also create new payments, create new collections, and import files.

- New Payment

Creating ACH Batch transfers is easy. You'll simply need the routing and account information, along with any authorization that's required to fulfill the transfer. From the activity tab, authorized users can create both ACH payments and collections. Payments include transactions that push funds into an account, for example, direct deposit of payroll and payments made to businesses. To create a new payment, select the type of payment you'd like to make. You'll find information about the specific ACH types in the help center. In this example, we'll set up a direct deposit of payroll. Begin by adding a description to help identify your new batch. Note that as you type, your title and your company description also populate. Next, if applicable, select the Tax ID number, then the date you intend for the transfer to take place. If the transfer is intended for today, select Same Day. If you'd like, you can use up to ten characters to change your company description. Next, add your recipients, including their name, the identification code, routing number, account number, type of account, and the amount to transfer. Prenote will validate the account information prior to transferring the funds. You can remove unnecessary lines or add additional employees as needed. Hold simply excludes an employee from processing with the current batch. When finished, you can complete the ACH or save it for later. From here, you can choose to save your batch as a template or return to your ACH Activity, where you can make a copy of it, make changes, or delete it all together.

- New Collection

ACH Collections are used when funds are pulled, such as collecting money for a product or service. They're convenient, they're fast, and they're secure. And creating a new collection is easy. Simply select the type of collection you'd like to make. In this example, we'd like to be reimbursed for a service we provide businesses. So we'll select Company CCD. Begin by adding a description to help identify the new collection. Just as with payments, as the description is entered, the title, as well as the company description also populates. You can change the description simply by clearing the field and retyping it. Next, if applicable, select the Tax ID number, then the date that you intend the transfer to take place. If the transfer is intended for today, select Same Day. Next, add your payees, including their name, the identification code, routing number, account number, type of account, and the amount to be collected. Prenote will validate the account information prior to completing the transfer. You can remove unnecessary lines or add additional recipients as needed. Hold simply excludes a recipient from processing with the current batch. When ready, you can complete the ACH or save it for later. From here, you can choose to save your batch as a template or return to your ACH Activity, where you can make a copy of it, make changes, or delete it altogether.

Templates

Templates is where you manage the batch transfers that are used on a regular basis. It also offers powerful administrative tools for managing employee access to specific batches, as well as the information that's stored within them. Templates are convenient. They save time and offer powerful administrative control. Once a template has been added, authorized users can edit the template and delete templates that are no longer useful. It can also be reused to send future batches. Selecting the triangle displays a summary. Selecting the name opens the preview. And selecting Report lets you download a report for the templates currently displayed. To filter your list, simply use the search criteria. From the Templates tab, authorized users can also create new templates for both payments and collections. And creating a template is easy. Choose the type of ACH the template will use. Then begin completing your template as if you were creating a standard ACH batch transfer. One advantage of using templates is that you can organize similar templates into groups. Once your template has been set up, Save it, and you'll see your newly added template added to your list. From here, you can make changes, delete it, and use it to send a new ACH batch.

File Import Templates

File Import Templates is where authorized users can manage the templates they use for importing files as well as control employee access to the information that's stored within each template. Once a template has been added, Users can reuse templates for future imports. They can make edits and delete templates that are no longer useful. There are two options available for adding import templates: Import file and New File Import Template. As a general rule of thumb, Import File is a great option when your primary goal is saving or submitting the ACH Batch being imported. New File Import Template is primarily used when your goal is to create a template to import future batches. In this example, we'll use Import File to import a Non-NACHA-formatted file. Locate the file to import. If a template has been added, you can select it from the dropdown. Select the ACH type. Next, define the specific fields for the import, including the name, whether or not to insert decimals, the file format, and exclusion of rows. Then, use the file preview to help map over the column information. Once mapped, the mapping preview displays your updated columns. If a required value is missing, apply the missing information. Select any offset options you might have, and if available, the effective date. Finally, select which users should be allowed to access and use the template. When ready, review your import and, if necessary, insert the effective date. If everything looks correct, continue. If the file is successfully imported, your import template is added to your list, and the batch will automatically be saved under your activity. Completing the ACH will submit the batch or, depending on your permissions, send it for approval. Review ACH lets you make changes prior to submitting it. From here, you can return to File Import Templates or save the batch as a template.

Incoming ACH

Selecting the Incoming tab displays a list of incoming ACH transactions. Incoming ACH transactions are payments being made to you from customers or other sources. Each incoming ACH shows the date of the transaction, the trace number assigned to the transaction, the name of the company sending the payment, and the identification number of the company. The funds will be debited to the account indicated in the origination information for the ACH transaction. To customize the list of Incoming ACH to best suit your needs, use the Search Incoming fields. The date, SEC code, amount, account number, trace number, and addenda can all be used as search criteria. When you have a list representing your current reporting needs you can generate a report to save the results.

Inquire Wire Transfers

You can easily track the status of a wire transfer. Using the search function, you can look for the status of your wire transfer using any information you have available. For example, you can search for wires by type, description, date range, amount range, client name, and more. When you have provided information on the wire you wish to track, Submit, and a list of wires matching the information you provided will be displayed along with their current statuses. To see a detailed description of a specific wire transfer, select the wire number. The wire transfer details screen displays complete information on the wire. Initiate a wire transfer and track outgoing wires quickly and easily.

Change Wire Transfer

Specific details of pending transfers may be changed at any time prior to final execution of the transfer. Simply select the Change Wire Transfer option, and provide any specific information about the pending transfer you want to change. Select the transfer you want to change from the pending list. Only transfers with a status of saved can be changed. The pending transfer will open in an editing screen. You can change the description, recurring frequency, date, account, amount, and other transfer details as you wish. When the pending transfer information is correct, save or process the transaction. Saving will open a confirmation screen. Processing the wire transfer will open the validation screen where it will be checked for duplication, limits, and account balance. Then, select done to return to the Select Wire Transfer Criteria screen.

New Wire Transfer

To get started, let's create a new wire transfer. From the menu, select the Wire Manager option, then select New Wire Transfer. Select the type from the drop down menu. Based on the type you selected, the corresponding template will open. Enter a description and select a recurring frequency from the drop down menu. If the transaction you are setting up is one that repeats on a scheduled basis, this allows you to automatically execute this transaction in the future, without setting it up each time. Next, select the transfer start date and end date. You may type the date into the text field, or click on the calendar icon and select it from the calendar window. Use the dropdown menu to select the account you want money transferred from. Enter the amount of money you want transferred from that account. Next, select the type of account the beneficiary has. The beneficiary is the account that will receive the transfer. Enter the beneficiary's account number and pertinent address information. If you want to include a message with your transfer, enter it here. Enter the details for the beneficiary's institution. This includes the identification type, identification number, name, and address. If you have incomplete information about the beneficiary's institution, you can look it up by selecting the search icon. Enter any information you have: routing/transit number, institution name, or city and state. A list of the institutions matching the information you provided will appear. Click on the institution name to fill in the routing or transit box. Next, enter the receiving institution's routing or transit number and the name, if it differs from the beneficiary institution. Once the details of the wire transfer are entered, you can choose to either save or process the transaction. Saving the transaction stores the transfer as a pending transaction, allowing you to make modifications at a later time. A confirmation screen displays a summary of your wire transfer. Selecting Process submits the wire transfer to your financial institution and a processing screen displays the progress of validation checks. Once your file has been successfully processed, click Done. That's it. Your wire transfer has been submitted without an extra trip.

New Wire Transfer Using Existing

To quickly submit a wire using information from an existing transfer, select New Wire Transfer Using Existing Transfer and Submit. Choose which existing wire you want to use from the wire list. This will show a new transfer form populated with information you've already entered. You can change any of the information in the fields. When you are finished with the wire, select Process.

Delete Wire Transfer

To delete a scheduled transaction, select Delete Wire Transfer and provide any specific information about the transaction you want to delete. From the list, find the pending transfer you want to delete, and click on the transfer description. Review the details of the transfer to ensure you have selected the correct transaction. Then click Next. If this is a recurring transfer, you can choose to delete only the next transfer or you can delete all transfers that are scheduled in the future. Choose the appropriate option, and Finish. The deletion of the transfer will be confirmed. Click Done, and the scheduled transfer is deleted completely.

Review Wire Transfer

Select Review Wire Transfer to display wire transfers awaiting action. Provide any known search parameters, description, date range, amount range, and Submit. A list of transfers matching your parameters will display. You can review the transfer details by selecting the description. To approve or disapprove a single transfer, select it from the drop down. Selecting Oustanding will leave the transfer in a pending status for later review and action. Or you can approve or disapprove all listed transfers. Save your selections to change the status of the wire transfers.

Import Wire Transfer

Many accounting programs will let you export wires or payables in a formatted file. Those files can be imported for easy setup of transactions. To import a file, select Import Wire Transfer from the criteria menu. Browse will give you a standard Windows open file dialogue box, where you can find and select the FED Wire formatted file you exported from your account software. When you have located the file for your import, click Next to complete the upload. The system will display a summary of the wire transfer from the imported file. You can cancel or click the Approve checkbox, then Next, to continue the process. An import confirmation screen allows you to review the transfer created by the file import, which will open an editing screen, or you can process the transaction. Process will begin the validation process. Select the next step, and Finish.

Import Wire Using New Template

For wires that are in a non-FED formatted file, such as comma delimited text documents, importing can be accomplished using the Import Wire Using Template feature. You have several options when working with templates. You can use an existing template, create a new template, or delete templates that are no longer in use. Existing templates are forms you have saved from previous transfers, which already have information about your company and account contained in the form. A new template is one that starts with a blank form and all your information is inserted where it is needed. To create a new template, select the option and Submit. You'll then select the location of the file you wish to import and continue. Next, you'll determine the details for your import template: the wire transfer type, a description of the template, and the parameters that allow your file information to be mapped to the template, such as the number of header and footer rows contained in the file that need to be excluded from import. A preview of your file allows you to check whether column headers or footers were exported by your application. Column headers are the labels that were on your original spreadsheet such as name, address, routing number, etc. If the data file shows these labels, you'll want the row excluded from the import. If not, the import will start with the first row appearing in the file. You will also choose whether to insert a decimal into amounts and select whether a delimiter was used, along with the type of delimiter. Next, choose your field definitions. This is a process where you match the data in your file to the fields in your form. It's often referred to as data mapping. To map your file to the form, determine the type of information, for example, beneficiary name contained in each column. If the first column in your file is beneficiary name, you would select that field name from the drop down. Now, the column in your file that contains each beneficiary name is matched to the field in the form that carries the same information. Keep in mind that your data file may have columns that are not needed by the template. The field dropdown allows you to exclude that column from import. Once you have correlated each column in your file to a field in your template form, your data is fully mapped. If you have more columns than the template selection displays, you can apply any additional values to the file, which creates a new field selector. Finally, choose the account from which the funds will be drawn. This account information will be added to the file. The next screen allows you to check that your file data is mapped to the template. Each template form field should display a notice that the data is contained within the file. Select Next. You'll see a display of the template field, mapped to the content of a file record. If the information displayed does not match the field, you will need to map the data to fix the incorrect correlations. If the mapping of the data is correct, with the correct type of data appearing in each field, Select All, and click Next. The wire transfer will be displayed. You can save the transfer for processing at another time, review it, or process the wire transfer immediately. Then Finish. You'll receive a confirmation number showing that the file was successfully imported.

Import Wire Using Existing Template

To import a wire using an existing template select that option, then Submit. Point to the location of your file and choose a template from the dropdown. The system will once again display your data mapping. Check for missing or incorrect fields, then select Next. A mapped record will be displayed. If the data is correctly correlated to the template fields, select Next. The wire transfer will be displayed. You can save the transfer for processing at another time, review it, or process the wire transfer immediately. Then, Finish. You'll receive a confirmation number showing that the file was successfully imported. Select Done.

Wire Transfer Templates

Wire Transfer Templates allow you to add wire instructions through easy-to-use templates that can be utilized at any time, saving time by permitting you to initiate a transaction without re-entering the basic instructions each time a wire is sent. It also allows you to require approval for any new or modified template, giving you more control over the wires originated on your behalf. A list of your templates will display showing groups, the name of the template, the type of wire each template initiates, the template status, and options to initiate a new transfer using the template, edit the template, or delete it. You're able to create a new template from the screen. Choose the type of wire, select which users are able to originate wires using the template, and complete the wire instructions needed to execute and route the wire transfer. Then Save. The new template will now be available for initiating transfers. New Transfer opens the template to initiate a wire based on the information stored in the template. Select a date, enter an amount, and Process to create the new wire transfer. Following verification checks, the wire transfer is processed.

Review Wire Transfer Template

Wire transfer templates requiring approval can be reviewed and approved easily. The review screen lists any templates that are pending approval. To see the details of the template, select its name. You can review all template settings, including basic information such as the amount, amount ranges permitted for the template, users who have access to the template, beneficiary information, and originating account and financial institution information. After reviewing the template details, Done will return you to the list. From here, you can edit or delete the template. Approve individual templates by using the checkbox or approve all the templates in the list by using Select All. Submit will save your action.

Checks and Deposits

With Checks & Deposits, you have convenient tools for managing the checks you write. From Stop Payments, authorized users can easily request stop payments on single checks or for specific transaction amounts.

Stop Payments

With Checks & Deposits, authorized employees can request a new stop payment and review previous stop payments that have recently been issued. Requesting a new stop payment is easy. Begin by selecting the account the check was written on. Then, choose whether you’d like to stop a single check or a specific transaction amount. For a single check, enter the check number, amount, and if available, the date the check was written, the payee, and reason you're stopping the payment. When ready, Preview your request, and if everything looks correct, Complete it. That’s it. Your request will be added to the issued stop payments, and if a check is presented that matches your criteria, we’ll stop the payment.

Administration

Administration offers powerful administrative control over how employees access information and which functions they're allowed to initiate. Administrators have quick access to both ACH and Wire templates. They can manage employees. And control the relationship between employees and accounts. Selecting ACH Template offers administrators a quick and easy way of approving the ACH Templates created by lower level employees. If a template is awaiting your approval, you'll see an alert badge indicating the number of pending templates. You can quickly approve templates, review their details, make changes, or delete them. Wire templates work much the same way. Administrators can quickly search existing templates, add new ones, and easily make changes. /I3 1 /I3 2 /I3 3 /I3 4 /I3 5 Selecting Employee Accounts lets administrators search existing employees by their Access ID or name. Or leaving the field blank displays all employees. Depending on their permissions, authorized administrators can select an employee to assign access privileges.

Employee Profile & Permissions

Employee Profile and Permissions offers authorized administrators the ability to review active employees, as well as their permissions. To make an inquiry, simply enter the employee's name or username, or leave the fields blank to view a list of all employees, both active and inactive. Then simply select an employee from the list to view their details and permissions, such as role assignment and which accounts they're allowed to access. When finished, close the window.

Employee Accounts

Employee Accounts is where authorized administrators control which accounts are visible to which employees and what actions they can perform with each associated account. You can search for a specific employee by entering their Access ID or name, or leave the fields blank to view a list of all employees. Then select an employee to view their account permissions. From here, you can preview their current permissions, make changes, and remove the accounts the employee should not have access to. Change offers granular control over what the employee will be able to see or do with the account including account specifications. And depending on which services they're allowed access, you'll see options for accounts fund transfers, limits and thresholds, stop payments, along with various overrides. Once all changes had been made, Save to update their access.

Profile

Profile is where the currently logged in user has access to their personal profile information. They can manage their password, and view their registered email address. To change your password, simply type in a new one. As it's being entered, you’ll see check marks next to each requirement. Once all requirements are met, save your new password.

Transcript for Cash ManagementFrom Reliabank Dakota